Scrum Retrospective Technique: The Sailboat

Today I'll present one more technique that can be used to drive Scrum Retrospective meetings.

For this technique, you can either draw on a white board or you can print pictures and just attach to the board or the any wall available. I usually prefer to print stuff cause I'm not that good at drawing!! ;)


I'll provide some pictures for download at the end of the post.


Follow these steps:

1. [10 minutes] Arrange the board/wall with the drawings or pictures before the team arrive at the room. Don't forget to book the room for 10 minutes previous to the meeting for you to have this time.


2. [10 minutes] With the team in the room, explain that you'll be gathering 3 kinds of feedback:


- Things that propel us: Nice stuff, things that are helping the team and making it improve. Make a relation with the windy cloud in the picture.


- Things that are holding us back or making us slower: Usually obstacles, things that went wrong, that we don't want to repeat and to keep in the team. Make a relation with the anchor attached to the boat.


- Things to look out for: Stuff that we need to pay attention and give value; maybe things that are not an issue right now, but can become an issue later. Make a relation with the iceberg.


3. [5 minutes] Distribute post its (preferably 3 colors) and make it clear in the board what color will be used for each category of feedback.


4. [15 minutes] Encourage the team to write and to place the post its on the wall. Make sure everybody participate and let them know that every voice needs to be heard and is equally important.

5. [30 minutes] Read the feedback posted (or ask your team members to do so!) and evaluate one by one. Here, the team needs to decide what will be the action item for each one, if it's possible to find one. Keep the discussion rolling and take note of the action items. You can let someone responsible for writing the action items also. The more they participate, the more they will feel involved and pay attention to what's going on in the room.


6. [5 minutes] Closure - Thank the team for their participation and tell them where you will keep the action items in order for everyone to have access. Don't forget to tell them that you will keep track of the items and make sure they don't just stand out as a list.



Material for download:

-Boat pic

-Cloud pic

-Iceberg pic

-Anchor pic

-Slide presentation (very useful for distributed teams]



You can find out more about Retrospective techniques in this post:


What your Retrospectives should look like

 

Are your team members involved or commited?

Let's start to think about that with a famous analogy, the pig and the chicken:

 

 Cartoon source: https://www.implementingscrum.com/ 

Observe that the chicken is being pretty smart here: He wants to provide eggs to the restaurant; yet the pig would have to provide ham.

The following situation could happen: The pig then suggests the name of the restaurant to be "Wings and Ribs"; this way, both of them would be committed.

So, now you start to wonder: are my team members committed to the work we do?

There are many factors that can make a person not engage in their work. I'd say they are probably unhappy with something; it could be some problem with their daily work (a boring routine? a job that they didn't really choose?); could be salary/benefits dissatisfaction; or even relationship problems with colleagues.

Whatever the issue is here, it need to be found and the not engaged person might need help with it. If you are feeling that way, try to find help with your manager or scrum master. If you perceive that you have one or more team members with this problem, you need to help them. Try to use empathy and gentleness; maybe they haven't even realized that they are not being the employee that the company needs; sometimes a small change can totally change the way an employee behave and can greatly improve their commitment.

The committed person is pretty easy to find: it's the one that worry with problems the team might have and do something to help; the one that tries to learn more about the job and understand what she's doing, instead of doing automatic work; the one that helps other team members to get better, helping to improve the overall team productivity. Their contribution is priceless and they should be rewarded for that. Teams in the 4^th stage of development - Performing - usually have a lot of committed members. I talk more about the team stages in this post.

What your Retrospectives should look like

Today I'll talk a little bit about Scrum Retrospective meetings. This is one of the most important Scrum ceremonies and there are some tips you can use to drive a productive meeting and to pull important action items from your team.


If you have a new team, the first thing you should do is an ice breaker activity. I'll provide some examples in later posts.


After that, you can start the Retrospective by explaining the technique you are going to use. One of the techniques that I like most is the Rocket Retrospective. I got the idea from here and I have already used it lots of times, always with good outputs.

Just follow these steps:

1. Draw a rocket on the board, following the example in the picture.

2. Provide team members with pens and post its in 2 colors.

3. Explain the technique, mentioning:


3.1: Team is gathered in the rocket. We are coming together from a place (last sprints, last whatever) and we're going together to another one (the goal, the next sprint, the next release, wherever you are going). This step gives a sense of objective and team union: "we are all on the same boat".


3.2: To move a rocket, there are driving forces (enablers) and pulling forces (disablers). Also, in the team we have enablers and disablers helping, and that is exactly what we are trying to gather from the team.


4. Ask them to write enablers and disablers in the post its - and make sure you tell them that it can be just anything that comes to their minds. The evaluation will come later.


They can place the post its in the board themselves.

The most important thing that people usually forget is to capture action items according to the provided feedback. The action items should provide some kind of team improvement. They should be tracked by the Scrum Master and sent to the team. Also, it's a nice practice to keep them at a visible location. Depending on the action item, you might also want to add an ending date and an owner - one or more, actually. Don't forget that sometimes it's desirable to have the whole team as the owner.


So, in short words, to run a good retrospective:



0. Choose and study the technique

1. [Optional] Ice breaker activity

2. Explain the chosen technique

3. Gather team input

4. Gather action items


Distributed team only: If you work with a distributed team, you can adjust this technique. If some members are physically near you, get a room, use a board and ask the local team members to gather input from the distributed members via chat. If all your team members are away, make an online meeting and share a slide presentation with them.


One more Retrospective technique can be found in this post.